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«Blackboard Manual for instructors CES October 2015 Version 1.6 Preface This manual has been written by the Blackboard support team at the University ...»

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UNIVERSITY OF TWENTE.

Blackboard Manual

for instructors

CES

October 2015

Version 1.6

Preface

This manual has been written by the Blackboard support team at the University of Twente. The manual brings together

the team's knowledge and experience of Blackboard and of providing support to instructors. The manual follows the

life-cycle of a course in Blackboard: creating a course in Blackboard; setting it up; using it during the course and completing the course. As far as possible, working methods and procedures for Blackboard that are specific to UT have been integrated into the manual in order to provide you with as much assistance as possible. There are various ways of using the manual: you can follow it through along the life-cycle of the course or browse it as and when you need it.

We hope you find that the approach we have adopted meets your needs.

Of course, your faculty's Blackboard support team is standing by to answer your questions and to provide help on any areas we may have overlooked. The support team can be found at the Educational Affairs Office (BOZ) in the faculty.

Context-sensitive Help However, we recommend that you always first use the context-sensitive help function. To use it, you must have Edit Mode switched ON, after which a link [More Help] will be displayed in various places. For example, when you create a

SignUp List:

Control Panel [Help] [Video Tutorials] In addition to this functionality, in the Control Panel you will also find a more extensive [Help] with links to the manual and video tutorials of the Blackboard company.

1. RECEIVING YOUR COURSE AND ACCESS TO IT (INSTRUCTORS, STUDENTS,

PUBLIC)

1.1. ANONYMOUS ACCESS TO A COURSE / ORGANISATION (GUEST ACCESS)

2. EXPLANATION BLACKBOARD INTERFACE

2.1. STUDENT PREVIEW: VIEW YOUR COURSE AS A STUDENT

3. PERSONALIZING BLACKBOARD

3.1. ADJUSTING THE NOTIFICATION DASHBOARD

3.2. EDIT CONTENT OF MY COURSES

Removing courses from your My Courses list

Set the sequence of courses in My Courses

3.3. NAVIGATION MENU

4. SETTING UP A COURSE

4.1. USING THE CONTENT EDITOR AND THE MATH EDITOR

4.2. MAKING CHANGES TO THE MENU

4.3. MAKING FUNCTIONS AVAILABLE THAT ARE UNAVAILABLE BY DEFAULT

4.4. ANNOUNCEMENTS

Adding an announcement

Changing or removing an announcement

The sequence of Announcements

4.5. COURSE HOME PAGE

4.6. COURSE INFORMATION

4.7. CONTACTS

4.8. COURSE MATERIALS

4.9. ASSIGNMENTS (INDIVIDUAL AND GROUP)

To create a standard assignment

To create an assignment with plagiarism detection

4.10. SIGNUP LISTS

4.11. ADDING AN ITEM (WITH FILE) TO YOUR BLACKBOARD COURSE

Add an item with a file

Add files via the content collection

4.12. ADDING OTHER TYPES OF CONTENT TO YOUR BLACKBOARD COURSE

4.13. THE CONTENT COLLECTION

Organising, moving or deleting files in your content collection

4.14. SETTING ADVANCED CRITERIA FOR THE VISIBILITY OF AN ITEM (ADAPTIVE RELEASE).............. 23 4.15. COPYING OR MOVING CONTENT WITHIN THE SAME COURSE

4.16. COPYING OR MOVING CONTENT TO ANOTHER COURSE

Copying or moving a single item to another course

Copying complete content from menu items or entire course to another course............. 25

5. USER MANAGEMENT

5.1. DIFFERENT ROLES IN A COURSE

5.2. ADDING SOMEONE TO YOUR COURSE

5.3. MODIFYING A USER ROLE

5.4. TERMINATING A USER'S ENROLLMENT

5.5. DOWNLOADING A LIST WITH ENROLLED STUDENTS FROM THE COURSE

5.6. DOWNLOADING A LIST WITH ENROLLED STUDENTS AND MAIL ADDRESSES FROM THE COURSE....... 28

6. USING GROUPS

6.1. CREATING GROUPS

Creating groups via SignUp Lists

My Groups

6.2. MANAGING GROUP ENROLLMENTS

Changing existing group enrollments

Accessing an overview of groups and their enrollments

Making the group overview available to students

Exporting groups

Importing groups from Excel

6.3. MANAGING GROUP SETS AND GROUPS

Managing group sets

Managing groups within a group set

7. THE GRADE CENTRE

7.1. VIEWING AND ASSESSING WORK SUBMITTED AS STANDARD ASSIGNMENTS

7.2. DOWNLOADING ASSIGNMENTS SUBMITTED AS STANDARD ASSIGNMENTS

7.3. ALLOWING ADDITIONAL SUBMISSION ATTEMPTS FOR STANDARD ASSIGNMENTS

7.4. PLAGIARISM CHECK/VIEWING AND ASSESSING WORK SUBMITTED AS EPHORUS ASSIGNMENTS....... 38 Viewing the plagiarism score

Having students redo an assignment

Assigning grades

Downloading assignment submitted as Ephorus assignments

Uploading a file yourself to check for plagiarism

7.5. ADDING ADDITIONAL COLUMNS: GRADE AND CALCULATED COLUMNS

7.6. DISPLAYING GROUPS IN THE GRADE CENTRE VIA SMART VIEWS

7.7. FILTER THE GRADE CENTRE ON CATEGORIES

7.8. DOWNLOADING THE GRADE CENTRE AS AN EXCEL FILE (AND, UPLOADING THE EDITED FILE





AFTERWARDS IF NEEDED)

7.9. RELATION BETWEEN AN ASSIGNMENT AND THE CORRESPONDING COLUMN IN THE GRADE CENTRE.. 42

8. COMMUNICATION TOOLS WITHIN A COURSE

8.1. DISCUSSION BOARD

Adding a Discussion Board

Adding threads

Responding within a thread

8.2. SENDING AN E-MAIL

8.3. BLOGS

8.4. JOURNALS

8.5. WIKIS

1. Receiving your course and access to it (instructors, students, public)

A Blackboard course is automatically created from OSIRIS. Semester 1 courses (for the next academic year) will be created after the beginning of June and semester 2 courses will be created after the middle of November; provided the course has the status 'Definitive' in OSIRIS. When the course is created all enrolled instructors (based on the OSIRIS course details) will see it under My Courses and have access. Students have to wait untill two weeks before the start of the block to get access to the course. Students will be automatically enrolled in the Blackboard course after registering for the course in OSIRIS. You don't have to enroll students yourself.

The course information that is registered in OSIRIS is automatically shown in Blackboard under Course information. If the information changes in OSIRIS, it will also change in Blackboard.

For more information about the integrations with OSIRIS, see the FAQ for instructors.

1.1. Anonymous access to a course / organisation (guest access) It is possible to make (parts) of a course anonymously accessible, i.e. accessible for persons that are not enrolled in the course or even don't have a Blackboard account. In Blackboard that's called 'guest access' and it's not activated by default in a course/organisation. If you want to have your course anonymously accessible you have to activate it yourself (see instructions below).

If guest access is enabled, someone can get access in the following manners:

Everyone with a UT Blackboard account can click on the course in the course catalogue (to be found on the • tab Courses) to get access (same applies for an organisation in the organisation catalogue).

Anyone without a UT Blackboard account can get access if he uses the URL of the course.

• The course cannot be found by searching in Google or other search engines.

Someone anonymously accessing a course can only read content, it's not possible to add content (for example submit an assignment).

Blackboard only allows anonymous access for Announcements, Contacts, Calendar, Glossary and content area's.

Content area's are menu items such as Course information, Course materials, Assignments, Extra materials, or generally speaking all menu items where you can add content through the buttons Build content, Assignments and Tools. You can select yourself which content areas are accessible for guests.

How to allow guest acces in your course/organisation?

1. Go to Control panel [Customisation]

2. Click Guest and Observer access

3. Select 'Yes' for Allow Guests.

4. Click [Submit] [step 5 through 7 can be skipped in courses with course ID starting with 2015 or higher]

5. Click [Tool availability] in the Control panel

6. Check the boxes in the column 'Visible to Guests' for the tools that should have guest access.

7. Click [Submit]

8. Now you still have to select the option 'Permit Guests' for each menu item that you want to have accessible

for 'guests':

Please note: don't publish sensitive information such as lists of student grades in menu items that are accessible for guests.

2. Explanation Blackboard interface

–  –  –

Watch the video Getting Oriented with Blackboard Learn for a detailed explanation.

2.1. Student preview: view your course as a student The 'Student preview' function allows you to view your course the way a student sees it, and take actions that only a student can (such as submit assignments, do a test, enroll for groups). You can activate the Student preview by clicking the Student preview icon (next to the Edit mode switch). If you have activated the Student preview, other instructors don't automatically see the course in Student preview at that time; you only activate it for yourself.

When you activate the Student preview, a preview account is created and enrolled in the course with the student role.

The (user)name of the preview account is your own (user)name, appended with '_previewuser'. This account is visible in the course in all areas where regular students are visible (Users, Groups, Grade centre, E-mail). If other instructors in the course use the Student preview, they will get their own preview account.

You can exit the Student preview by clicking [Exit preview] in the yellow bar. When leaving the Student preview you are asked if you want to delete the preview account and all associated data (such as submitted assignments), or if you want to keep the account and data. The first option is recommended, unless you want to view or change data of the preview account afterwards with your instructor role. For example: you want to know how a student sees feedback

and grades in My Grades:

1. You submit an assignment on behalf of the preview account

2. You exit the Student preview, selecting the option 'Keep the preview user and all data'.

3. You grade the assignment and provide feedback.

4. You activate the Student preview again and examine My Grades.

5. When leaving the Student preview after that, you select 'Delete the preview user and all data'.

Why the recommendation to delete the preview account each time? Because a preview account is treated by Blackboard in the same manner as a regular student and therefore will be enrolled in groups when using random group enrollment and also will receive mails that are sent to 'All students'.

Tips:

You can always see if a preview account is enrolled because the Student preview icon • then contains a green dot in the middle In 'Settings ' you can set your default choice for leaving the Student preview • If needed, you can remove preview accounts of other instructors in the course in the same manner you • remove a regular user.

Please note:

If you leave the course while the Student preview is active, it will also be active the next time you go to the • course.

Keeping and deleting of the preview account is restricted to the course: if you keep the preview account in • course A and exit the Student preview in course B through the option 'Delete', the preview account will remain in course A.

Known issues that only occur in Student preview and not for regular students: on the right you see a double • scrollbar; you can submit an Ephorus assignment but it is not saved in Blackboard and checked by Ephorus;

while doing a test the 'Question completion status' bar sometimes covers buttons and text.

3. Personalizing Blackboard

–  –  –

You can personalize the subtabs My Blackboard and Notifications Dashboard using [Personalise Page] or the two arrows, or by using the 'Drag and Drop' feature new to Blackboard 9: hold your mouse cursor above a module title (for example My Courses), press the mouse button and hold it down and position the module where you want it.

You can also use [Add Module] to change the content of the tabs and [Edit Notification Settings] to adjust the settings on your Notifications.

3.1. Adjusting the Notification dashboard The Notifications Dashboard subtab provides you with information relating to your course(s) as standard via the

following modules:

Alerts: students who have not submitted work by the due date you have set;

Needs Attention: assignments submitted by students that still need to be assessed;

The modules What’s New and To Do are targeted more specifically at students. These modules show what new items have been posted in your courses and, for example, what assignments students must complete.

Via [Edit Notification Settings], found in the modules on the Notification Dashboard, you can adjust general notification settings for all courses and organisations at the same time, as well as for each course separately.

NB. The notification via e-mail and mobile phone is switched off as standard. This means that you will need to activate this yourself if you wish to receive notifications via these channels (for notification via mobile you will need to have the Blackboard Mobile app installed).

Watch the video How to set your notification options.

3.2. Edit content of My Courses Removing courses from your My Courses list Move the mouse cursor to the top right corner of the My Courses module. Click on the gear icon that appears.



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