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«Physiotherapy Practice Based Learning Practice Educators Handbook Welcome to the Practice Educators handbook. We are grateful to all Physiotherapists ...»

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Practice Based Learning

Practice Educators Handbook

Welcome to the Practice Educators handbook.

We are grateful to all Physiotherapists and Physiotherapy Departments who offer

placements to QMU Physiotherapy students and recognise that sometimes you may need to

find out a little more about some aspects of being a Practice Educator. We hope this

Handbook will answer some of the frequently asked questions about taking QMU students.

The purpose of this handbook is to bring together the following information:

 An overview of Practice-based Learning (PBL)  An overview of roles and responsibilities of the practice educator, student and supporting staff while on placement  Information on the practicalities of supporting QMU students on placement Further and more detailed information can also be found on the Practice Based Learning website.

http://www.qmu.ac.uk/pbl/PhysioTherapyHome.htm The Practice-based Module Team At present, the QMU practice-based team consists of Pamela Knox and Janet Thomas. All can be contacted by phoning 0131 474 0000 and stating the persons name when requested.

Pamela Knox is the Clinical Placement administrator for Physiotherapy. Any enquiries regarding placements should be processed through Pamela who is based in the Health Sciences School office. Email: pknox@qmu.ac.uk Janet Thomas is the module co-ordinator for Physiotherapy Placements.

Janet works on Tuesdays and Fridays. Email: jthomas@qmu.ac.uk The School Office can also be contacted on HSAdmin@qmu.ac.uk, if you cannot contact any other of the other staff in a situation that requires an immediate response, or if you need to inform QMU of a student’s absence from placement. You may also wish to contact a Personal Academic tutor (PAT) about a specific student. Lists of the student / PAT allocations are on the PBL website.

Practice Educators handbook Version 1.2 Updated : January 2013 Updated by: Janet Thomas Page 2 of 13 Review date: October 2013 Practice-based Learning overview Placements are full-time blocks of study within the clinical area. During a placement the student is expected to mirror the practice educators work patterns and hours.

For BSc students this currently comprises of:

Level 1: A 2 week Foundation (Observational) placement in January Level 2: A 6 week placement (PBL1) in April Level 3: Two 6 weeks placements (PBL 2 and 3) in September and February Level 4: A 6 week placement (PBL4) in November and a 6 week Elective in April

For MSc (Pre-reg) students this currently comprises of:

Level 1: A 2 week Foundation (Observational) placement in November Two 6 weeks placements (PBL 1 and 2) between May and August Level 2: Two 6 week placements (PBL 3 and 4) in January and between June and August, followed by a 4 week elective in September.

A more detailed placement calendar is available in Appendix 1.

Placement Models Placement Models relates to the structure of supervision provided at the placement site by one or more practice educator. A commonly used model is 1:1 i.e. one practice educator to one student. Other models of supervision may be used providing flexible, supportive, innovative and varied learning/teaching experiences for both practice educators and students. All are supported by QMU as we recognise each individual sites and educators varying needs.

These may include:

 1:1 model – one practice educator to one student.

 2:1/peer supervision model - whereby one practice educator supervises two or more students.

 Two practice educators supervising one student - one practice educator may take the leading role.

 ‘Split’ placement – this may be either over the working week or the placement site/ service changes half way through a full time placement.

 Part time practice educators- this would be similar to two practice educators, as students will require access to someone in a supervisory capacity in the practice educator’s absence.

Practice Educators handbook Version 1.2 Updated : January 2013 Updated by: Janet Thomas Page 3 of 13 Review date: October 2013

Yearly timeline:

These timings are approximate but may help you in planning and awareness of when information will be available about placements. These are some inevitable constraints due to the academic calendar: i.e. there is a gap between the placement requests coming in from sites in April and the Foundation placement allocations in October, as we need to wait until September for the names of the Level 1 students.

–  –  –

During the year there are inevitable changes and updates to placement allocations due to cancellation and other changed circumstances (for example, student withdrawal). QMU will liaise directly with sites regarding this, but ask that the site contact QMU as soon as possible with any potential changes or cancellations. Occasionally sites may be informed about placements close to the start date. We apologise if this happens.

–  –  –

The Practice educator is responsible for:

 Orientation of the student to the placement;

 Facilitating and managing the students learning by considering the context in which the learning takes place (learning environment);

 Selection of appropriate patient case load with attention to relevance of range and taking account of the staged learning outcomes and student competence;

 Provision of feedback throughout the placement;

 Student performance evaluation at mid-placement and end of placement with explicit guidance and support given to aid future development  If the students is felt to be failing or there are issues which could indicate a possible fail at mid way, a written statement should be undertaken to ensure the students is aware of the issues- this should be included in the assessment documentation  Complete the Practice-based learning assessment form, with a view to the appropriate attributes of performance for the stage  Maintaining contact as appropriate with the QMU Personal Academic tutor (PAT) or PBL coordinators  Communicating with the liaising QMU PAT where a student is identified as failing to achieve a satisfactory standard at the mid-placement assessment;

 Providing students with up to date knowledge of practice  Participating in meetings between clinical sites and QMU as relevant  Countersigning student records  Contacting PKnox@qmu.ac.uk or HSAdmin@qmu.ac.uk within 48 hours of student’s planned or unplanned absence from placement.

The Clinical Site manager is responsible for:

 Facilitating placements within areas under their management  Including the responsibility of staff to act as practice educators in all relevant job descriptions  Actively seeking new placement opportunities alongside new care delivery developments  Fostering a culture whereby clinical placements are seen as a positive activity contributing to staff CPD and recruitment within the department  Ensuring staff acting in capacity as practice educators have adequate training and updates  Responding to placement requests and placement confirmations, where possible, within the timescale identified. If not possible inform QMU Co-ordinator and decide appropriate deadline  Distributing the results of the student feedback evaluations to staff concerned  Appropriately responding to issues raised within the Student feedback evaluation  Offering alternative placement arrangements in the event of a placement cancellation when reasonably practicable  Bringing to the attention of the QMU Co-ordinator as soon as possible potential difficulties which may result in the cancellation of a placement and attempt to make alternative arrangements  Offering pastoral support as required to students and practice educators  Bringing to the attention of the PAT any issues creating difficulty on placement Practice Educators handbook Version 1.2 Updated : January 2013 Updated by: Janet Thomas Page 5 of 13 Review date: October 2013 which may not be reported by the practice educator or student  Ensuring the student completes an induction of the clinical department/unit within the first week of placement (including health & safety)  Ensuring the student has access to Trust/Site policies and procedures.

The student is responsible for:

 Ensuring adequate funding is in place to support attendance at placement  Contacting the clinical site prior to each placement. Ideally, this should be done two weeks before the start of placement  Adhering to the HPC Code of Conduct, Performance, and Ethics (2008)  Adhering to all relevant placement site policies and procedures  Ensuring the patient has consented to participate in their learning  Ensuring the Practice Educator has countersigned their records of the patients’ assessment and treatment.

 Notifying the placement site of any absence due to illness at the earliest possible time  Informing Pamela Knox (pknox@qmu.ac.uk) placement administrator of any update required on placement information held on Hub@QMU.

 Informing Pamela Knox (pknox@qmu.ac.uk) of any absences from placement  Obtaining medical certification for all sick leave of more than 5 days  Informing their Personal Academic Tutor [PAT] of any issue that may be impeding development and learning on placement.

 Attending the placement during the appointed time and date  Respecting the other demands placed upon the Practice Educator and working cooperatively with them  Discussing any planned absence from placement with the Practice Educator, Module Co-ordinator and Programme Leader (planned absence may be permitted only in exceptional circumstances)  Discussing any issues regarding the format and content of the placement with the Practice Educator  Bringing all the relevant assessment documentation to each placement and filling out the relevant sections prior to and during placements.

QMU coordinators are responsible for:

 Development of practice-based placements with a view to ensuring sufficient range, quantity and quality to support the pre-registration programmes offered  Communicating with site managers and placement co-ordinators as required in the support and development of placements  In collaboration with the sites, securing sufficient placements to supply the student number for the forthcoming range of placements  To allocate the placements to the students ensuring as rounded and fair allocation as possible  Ensuring Practice educators are kept up to date with any proposed changes;

 Ensuring the annual review of practice based learning takes account of the issues raised through feedback from Personal academic tutors students and clinical sites  To communicate allocation of placements to students and to clinical sites  To respond to issues raised by students through the placement feedback form  To raise issues causing concern from student feedback to the sites as appropriate  To collaborate with other partners e.g. NES in the development of practice-based learning Practice Educators handbook Version 1.2 Updated : January 2013 Updated by: Janet Thomas Page 6 of 13 Review date: October 2013  To support Personal Academic tutors as they act as first point of contact for both students and practice educators on placement.

 The maintenance of the Hub site to allow students to access the information supplied by practice educators prior to each placement  The updating and collating of information required for the Hub site  Maintaining an up to date register of practice educators

Personal Academic tutors are responsible for:

 Contacting the practice educator approximately half way through a placement to initiate a conversation about the student’s progress.

 Responding in an appropriate manner to any concerns raised  Liaising with the PBL coordinators as necessary to follow up any concerns.

 Arranging a follow up call or visit in response to any concerns during the placement.

Frequently asked questions and general information

What do I have to do before the student comes on placement?

You should have received notification of when to expect any students allocated from the QMU administrator via your manager. This should arrive in sufficient time for you to plan, but occasionally we do have to ask sites to take students at short notice due to situations such as other cancellations.

In your planning you may wish to consider:

 Preparing and planning the work that you expect the student to undertake by the end of the placement.

 Reviewing any reading or notes that you are to give the student to assist their learning.

 Planning any project work or presentation that you would wish the student to do on placement to assist their learning.

 Making plans with any other team members either multidisciplinary or physiotherapy If you have any concerns about taking a student please contact any member of the QMU team.

What if I find out that I can’t take a planned or attending student?

It is hoped that termination of a placement before or during a placement is a rare event.

However it can occur and a practice educator may be unable to facilitate a placement for a variety of reasons such as: Unforeseen staffing shortages  Outbreak of infectious disease  Other hazards that pose a risk to the safety of the student and others Where this is the case, placement providers should immediately notify the University and highlight their concerns at the earliest opportunity. An appropriate action plan will be developed taking account of the reasons for termination of the placement e.g. either support the continuation of the placement if possible, or if appropriate finding an alternative placement area for the student.

Possible actions taken to support the current placement might be:

Practice Educators handbook Version 1.2 Updated : January 2013 Updated by: Janet Thomas Page 7 of 13 Review date: October 2013  The placement continues with extra support from the placement provider and the University;

 Another practice educator is able to facilitate the placement for the student in the same practice area;

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