«Regular Board Meeting January 3, 2012 7:00pm Present – Mayor John King, Trustees James Howell, Ellen Mathers, James Ryan. Absent - Trustee Phil Joe ...»
Regular Board Meeting January 3, 2012 7:00pm
Present – Mayor John King, Trustees James Howell, Ellen
Absent - Trustee Phil Joe Smith.
Also present - Clerk-Treasurer Suzanne Casselberry, DPW Supt.
Dean Hillyard, Mike & Christina Hughey.
Mayor King called the meeting to order at 7:00p.m.
The minutes of the December 8, 2011 meeting were presented.
Trustee Howell offered a resolution, seconded by Trustee
Ryan to approve the minutes of the December 8, 2011 regular board meeting as presented. AYES: Trustee Howell, Trustee Ryan, Trustee Mathers. NOES: None. Resolution carried.
PUBLIC PARTICIPATION- None.
Mayor King reported to the board, Quinlan Pharmacy, a small owner operated pharmacy with a store in Wayland, NY has entered into an agreement to purchase the former Office for Aging building and have plans to open a pharmacy within 6 months and as early as the first of March.
Mayor King reported having sent a letter to Robert Howell regarding his boat left in the water at the former clubhouse dock to set forth conditions for allowing him to park his boat through the winter at this dock. Mr. Howell will be responsible for the normal winter storage fee as well as the electric bill. In addition, the village will have no responsibility for power outages if they occur or access during winter snows.
Mayor King prepared an outlook for Montour Falls in the year 2012 for publication on the new website, SchuyLines. Mayor shared a copy & reviewed the list with the board adding website reconstruction and shared services to the projects/plans.
Mayor King advised the board of
• an upcoming community meeting with Senator O’Mara and Congressman Friend at the Human Service Building on January 20th at 5:30p.m
• Celebration of the restoration of the Union Grammar School(Rural Urban Center) and rededication set for January 5th at 6:00pm
• He will meet with the owner of the former pharmacy building this week to discuss his plans for the building Mayor King reported William Summers of Summers Marine Service has not paid the agreement fee and the agreement has expired. A letter will be sent.
Trustee Mathers reported she met with Finger Lakes Website Services and obtained information and rates. The rates are comparable with the current website service. This new website will permit clerical staff to make small changes from the village office. Mayor will review the agreement for services for next meeting. Trustee Ryan suggested adding an electronic payment option in the future. Trustee Mathers noted in general that the board may wish to consider an option accepting credit card payments for water & sewer charges. Village Clerk will research this option.
Mayor discussed with the board an alternative to the first & third Monday night meeting dates to avoid having to rescheduling due to a holiday. Mayor suggested Wednesday evening would avoid most holidays. Board members briefly discussed holding one meeting per month. Clerk to compile survey of Trustees and other board’s meeting schedules for further consideration. With no objection from the board, Mayor King scheduled the next meeting for Wednesday, January 18th.
Trustee Howell offered a resolution, seconded by Trustee Ryan authorizing Mayor King to execute the agreement with the county for
placement of the bus shelter along Montour Street. AYES:
Trustee Howell, Trustee Ryan, Trustee Mathers. NOES: None.
Dean Hillyard, Supt. of Public Works commented on a look back of 2011 he recognizes unity, and that a good team effort exists. He commended the work of the dpw work force. Snow removal equipment received maintenance and repairs and was tested with the recent snow flurry. On code enforcement matters, he reported Nelson Development is planning to make improvements to the building in back of 208 Broadway and lease to NYSEG, who is planning a move from Watkins Glen. This work will require a permit. He will be meeting with Quinlan Pharmacy’s representatives this week to review requirements for obtaining a building permit. Dean also noted he is working with the fire department to coordinate, improve communications and overlap duties if and when possible.
Trustee Ryan noted he still plans to meet with Dean to review the draft rental law before presenting to the board and reiterated the law will provide safe housing for tenants and address the landlord interest in their property. Mayor added that it is the registration portion that he feels is the primary purpose at this point.
Trustee Ryan inquired how code enforcement plans to address snow removal/ sidewalk issues this winter. Dean noted that a form letter was prepared last year that will be utilized by hand delivery to the property in violation and would expect compliance within the time period stated in the local law. Mayor noted in the event of non-compliance sidewalks can be cleared, billed and added to taxes if necessary, similar to violations for tall grass.
Trustee Mathers reported:
• the library has added many new programs for children and adults
• continues to work on a sidewalk policy to encourage sidewalk repairs/improvements
• spoke with Southern Tier Tobacco Awareness about smoke free open areas
• the Finger Lakes Website Service is also working on design for the fire department. Trustee Ryan inquired if the fire department could be added as a department of the village Trustee Howell offered a resolution seconded by Trustee Ryan authorizing payment of bills on General Abstract $28,736.63 Water
$29,617.68 Sewer Abstract $2,980.71 Capital Projects, Montour Falls Gateway $1,316.89, Capital Projects Restore NY Round III (Rural Urban restoration) $383,250. AYES: Trustee Howell, Trustee Ryan, Trustee Mathers.
NOES: None. Resolution carried.
Trustee Howell offered a motion, seconded by Trustee Mathers to adjourn the meeting at 8:15p.m. Carried.
Respectfully submitted, Suzanne Casselberry, Clerk-Treasurer
Present – Mayor John King, Trustees James Howell, James Ryan, Phil Joe Smith Absent - Trustee Ellen Mathers.
Also present - Clerk-Treasurer Suzanne Casselberry, DPW Supt.
Dean Hillyard, Mike & Christina Hughey.
Mayor King called the meeting to order at 7:00p.m. and asked for the pledge of allegiance.
The minutes of the January 3, 2012 meeting were presented.
Trustee Smith offered a resolution, seconded by Trustee Howell to approve the minutes of the January 3, 2012 regular board meeting as presented. AYES: Trustee Howell, Trustee Ryan, Trustee Smith. NOES: None. Resolution carried.
PUBLIC PARTICIPATION- None.
Mayor King reported the on the progress of the new pharmacy.
Their architects and construction companies have visited the building to prepare plans and are proceeding with a March 1 opening date.
Board discussed the proposal for website service as presented at the previous meeting by Trustee Mathers. Trustee Howell questioned the options available and which best suits the needs of the village. Fire Chief Jeff Confer was present and explained the department has their own website address(domain)and desires to maintain that. Finger Lakes Website Service will offer a reduction in fee to the fire department as a sub site to the village however fees for the village will not change. Trustee Mathers had recommended subscribing to the expert package at $87.30/month(includes a 10% discount). Mayor King stated this is the package that allows for the repeated change/addition in the information.
Trustee Howell suggested the website representative be invited to the next meeting to explain the levels of service.
Trustee Smith offered a resolution, seconded by Trustee Howell to contract with Finger Lakes Website Service for website service for the Village of Montour Falls effective February 1, 2012 for a fee not to exceed $87.30/month and resolved Mayor King be authorized to execute an agreement on behalf of the village. AYES: Trustee Smith, Trustee Howell, Trustee Ryan. NOES: None. Resolution carried.
Mayor King reviewed with the board that the need exists for both a committee to deal with the gateway project signage and for placement of trees for the tree planting grant and suggested they be the same committee. Board approved committee consisting of Maggie Martin, Vincent Chicone, Village Clerk Suzanne Casselberry, DPW Supt. Dean Hillyard, Library Director Roxanne.
Trustee Smith offered a resolution, seconded by Trustee Ryan to request Mike Haas, landscape architect to assist with the tree planting grant and committee and resolved to request a proposal for his fees. AYES: Trustee Smith, Trustee Ryan, Trustee Howell. NOES: None. Resolution carried.
Village Board reviewed and updated the marina rules and regulations adding: Electric/battery scooters will not be permitted under age of 18; permit empty boat trailer parking at the northern point of the marina facility for a fee.
Board discussed the rates for the 2012 season at the Montour Falls Municipal Marina & Campground.
Trustee Howell offered a resolution, seconded by Trustee Smith approving the 2012 marina season dates May 1-Oct 15 and dock rates of $600.00 for docks 1-28, $1050.00 for docks 29-95 and resolved to approve changes to campsite rates to $200.00/week, $550.00/month, $1600.00 per season for 30 amp sites, $1930.00 per season for 50 amp sites inclusive of winter camper storage. AYES: Trustee Howell, Trustee Smith, Trustee Ryan. NOES: None. Resolution carried.
Mayor King discussed with the board the boat lift operator agreement and that the contractor has not lived up to the agreement. Mayor was advised the contractor agreed he will comply with the terms of the agreement by then end of January.
A letter will be sent confirming this verbal agreement.
Trustee Howell offered a resolution, seconded by Trustee Smith authorizing Mayor King to execute an agreement with Davis-Ulmer Fire Protection and Security System for minimal required inspections of the fire station sprinkler system as
required by law, for a fee not to exceed $700.00/year. AYES:
Trustee Howell, Trustee Smith, Trustee Ryan. NOES: None.
Trustee Howell offered a resolution, seconded by Trustee Ryan to approve cleaning service agreement with ARC/Glen Industries for twice/month cleaning of the Village Hall for $40.56 per cleaning. AYES: Trustee Howell, Trustee Ryan, Trustee Smith. NOES: None. Resolution carried.
Board was informed copies of the Seneca Pure Water Association comments on the draft Supplemental Generic Environmental Impact Statement (dSGEIS) for High Volume Hydraulic Fracturing and on the 2011 Revised Draft Supplemental Generic Environmental Impact Statement on the Oil, Gas & Solution Mining Regulatory Program is available for review.
Trustee Smith offered a resolution seconded by Trustee Howell designating the Village Hall as the polling place for the Village General Election on March 20, 2012. AYES: Trustee Smith, Trustee Howell, Trustee Ryan. NOES: None. Resolution carried.
Trustee Smith offered a resolution, seconded by Trustee Ryan to discontinue registration day for village general
elections for the 2012 election and all future elections. AYES:
Trustee Smith, Trustee Ryan, Trustee Howell. NOES: None.
Board clarified the upcoming meeting dates as Monday, Feb 6th, Monday, March 5th, Monday March 19th. The meeting scheduled for Tuesday, February 21, 2012 will not take place unless an emergency arises.
Mayor King shared with the board, at his prompting the Town of Dix has scheduled a meeting for Thursday January 19th to include the Village of Montour Falls, Town of Reading, Village of Watkins Glen and Hunt Engineers to discuss and pursue a single element of the water district study completed approximately 4 years ago. Mayor stated the inter-connect with the Town of Dix water district for supply to the hospital and Steuben Street should be pursued further to protect the hospital by offering a secondary water supply. Board members unanimously agreed and Trustee Howell agreed to attend the meeting along with Mayor King.
welcomed other board members
• Plans to attend the Jan 27th ribbon cutting of My Place, the new day care facility at 208 Broadway
• Brian Williams will present the Montour Falls Gateway Project design to the Rotary Club
• He will be chairing the Watkins Glen Area Chamber’s Tourism Advisory Group for the upcoming year Dean Hillyard, DPW Superintendent and Code Enforcement Officer
• Continued inspections on veterinarian office
• Final inspection of punch list items for day care center
• Building to the rear of 208 Broadway will require a building permit for renovations to house NYSEG office
• Continued inspections on Linda’s Citgo
• Humane Society is seeking the Certificate of Compliance for the mobile home portion of their project however they will still be required to remove a portion of the addition in order to comply with boundary/DEC line
• Masonic Lodge will not be participating in the landscaping portion of the Gateway/parking lot improvements around the rear of their building, however the other properties have agreed and have been sent an agreement form to allow the landscaping to proceed excluding the Masonic building
• Modular home is scheduled for delivery to 118 Henry street on Monday Jan 23rd
• Water main break at Rock Cabin Road was located with assistance from Rural Water Association circuit rider and repaired
• Office space at the wastewater treatment plant is being expanded to make it more useful
• Streets have been plowed once over the past two weeks and equipment tuned up
• Notification was made by NYSEG that an electric panel at the marina campground will need to be replaced before power is restored this spring
• Large storage section at the DPW was emptied, and gravel placed to allow storage of equipment out of the weather
• Shared service arrangement with the county / towns &villages was commended. Montour Falls has use of Watkins Glen’s sewer flow jet machine in in exchange for indoor storage. The county has utilized the lift truck on numerous occasions