«Please read the following booking conditions carefully as they set out the terms and conditions of the contract between you and the Freedom Travel ...»
Freedom Travel Booking Conditions
Last Updated March 2014
Please read the following booking conditions carefully as they set out the terms and conditions of the contract between you and the Freedom Travel Group Ltd (“we”, “us” and “our”). Freedom
Travel Group Ltd is part of the Thomas Cook Group. Our registered office is The Thomas Cook Business Park, Coningsby Road, Peterborough, PE3 8SB, and our company registration
number is 03816981.
These booking conditions apply only to the sale of Package Holidays (“Package”), as defined by the Package Travel, Package Holidays and Package Tours Regulations 1992, where the Freedom Travel Group Ltd is the organiser of such a Package.
Your contract will be governed by English law and any disputes will be dealt with in the courts of England and Wales. If you live in Northern Ireland or Scotland, the courts of Northern Ireland or Scotland (as appropriate) can deal with any disputes.
For any other type of booking you make through a travel agent member of the Freedom Travel Group, your contract will be with the Tour Operator / Principal / Supplier providing your arrangements, and will be subject to their booking conditions.
1. Accuracy of Information We publish prices, descriptions and information about our Packages on websites and, as far as we know, all information is correct at the time of publication. As things can change after publication, we check regularly to see if we need to update or correct any information or prices. If there are any significant changes, we include updates on websites and on our reservation system so you will receive the latest information when you book. If any price shown online or on our reservation system is obviously a mistake, then any booking made based on such a price will not be valid and we will be entitled to cancel any such booking and to provide you with a full refund.
Sometimes facilities will be withdrawn for reasons such a maintenance, bad weather or lack of demand. Outside the peak season facilities and services may be less widely available, both in your accommodation and resort. Beach activities such as water-skiing and windsurfing are normally managed by independent local operators and we have no control over their availability or prices. Charges may apply for some facilities at your accommodation, for example, safety deposit boxes, sun-loungers and air conditioning. In some places there is a possibility you will be disturbed by noise from less considerate groups, so please bear this in mind when choosing your Package. Where stated, transfer times for travel between the airport and resort are approximate; the journey time to your chosen property may be longer. If we know about significant building work or other noise likely to affect your travel arrangements, or the withdrawal of any significant facility at your accommodation, we will aim to tell you as soon as possible before you leave. (We cannot provide this advice on bookings where accommodation is not specified before you arrive at your destination).
2. Surcharges - Price Changes After Booking Changes in transportation costs, including the cost of fuel, dues, taxes or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports and airports and exchange rates mean that the price of your Package may change after you have booked. However there will be no change within 30 days of your departure.
We will absorb and you will not be charged for any increase equivalent to 2% of the price of your Package, which excludes insurance premiums and any amendment charges. You will be charged for the amount over and above that, plus an administration charge of £1.00 per person together with an amount to cover agents’ commission. If this means that you have to pay an increase of more than 10% of the price of your Package, you will have the option of accepting a change to another holiday if we are able to offer one (if this is of equivalent or higher quality you will not have to pay more but if it is of lower quality you will be refunded the difference in price), or cancelling and receiving a full refund of all monies paid, except for any amendment charges.
We will consider an appropriate refund of insurance premiums paid if you can show that you are unable to transfer or reuse your policy. Should you decide to cancel for this reason, you must exercise your right to do so within 14 days from the issue date printed on your final invoice.
Should the price of your Package go down due to the changes mentioned above, by more than 2% of your Package cost, then any refund due will be paid to you. However, please note that travel arrangements for your Package are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.
3. Your Booking
Before you book please discuss your choice of resort, accommodation and transport with your booking agent, to make sure it will be suitable for you and the people you will be travelling with.
Some travel and accommodation arrangements are only available on a request basis - where this is the case you will be advised at the time you make your enquiry and details of the arrangements on request will be shown on any provisional documentation we issue. Any arrangements that we advise you are on request are not confirmed or guaranteed and are subject to change (including price) until we receive confirmation from our supplier. This particularly applies when booking Packages using scheduled airlines before seats are loaded by the airline approximately 10 months prior to departure and, to bookings attempted on line which are not immediately confirmed by us.
The person who signs the booking form or completes the booking online or by telephone is the 'lead name'. The lead name on the booking must be a minimum age of 18. Anyone under 18 intending to book and travel without an adult must discuss requirements with their Travel Advisor. We may accept a booking request subject to you satisfying our suppliers’ conditions of travel and subject to appropriate checks being made with parents/guardians and booking forms being signed by a parent/guardian and verified by us. A contract will then exist between the parent/legal guardian and us.
The lead name is responsible for payment of the total booking price, including any insurance premiums and subsequent cancellation or amendment charges that may be payable. He or she also agrees to provide accurate and full information to the remainder of the travelling party in relation to the booking, including any changes thereto and confirms that all the other members of the party, including any that may be added at a later date, agree to be bound by these conditions, and all other information provided by your us.
For all bookings, you must pay either
1. (i) the full fare (depending on our suppliers’ conditions for the travel arrangements in question), or 2. (ii) a deposit as required by us and/or the supplier of the services for the arrangements in question, the amount of which will be advised at the time of booking. Followed by the final balance of the cost by a specified date.
For all bookings, if full payment was not made at the time of booking, any outstanding balance must be reach us no later than 14 weeks before your date of departure. Bookings made within 14 weeks of departure will always be subject to full payment at the time of booking.
PLEASE NOTE FAILURE TO PAY ON TIME WILL RESULT IN CANCELLATION.If you are purchasing a travel insurance policy through us, the premium for this will also be payable at time of booking.
If you have a special request for anything that is not automatically part of your booking, please check when you book and we will pass this information on to the suppliers we work with. Our note of your request on your invoice confirms we have received it and does not guarantee that we, or the relevant supplier, can meet with your request. Where possible they will try to help you, but we cannot guarantee any request unless it is noted on your invoice and we also confirm the request separately in writing. We must emphasise that verbal confirmations of special requests cannot be taken as a guarantee that they will be met e.g. special meal types on flights. We will not pay compensation for failing to meet a special request that we have not confirmed separately in writing.
Once you have booked we will issue a confirmation invoice setting out the travel details and price. A contract will exist when we issue the confirmation invoice. If you book through one of our authorised travel agents, they will hold all the money you pay for your booking on our behalf. Please check the details on your invoice carefully. If you have any questions, or anything does not appear to be right, you must contact our reservations staff or your travel agent, immediately. On the invoice, pay particular attention to the date your final payment is due as we may cancel your Package if you do not make your final payment on time. If we do this we will keep your deposit. If we extend the period for you to pay the final payment at your request, and you still fail to pay or cancel your booking, the cancellation charges will be increased in accordance with the scale set out in the section entitled ‘Cancellation By You’.
4. Before You Travel
You must take out adequate travel insurance suitable for your needs before you travel. We cannot be responsible for any costs you incur as a result of you failing to do so. For your own peace of mind the insurance should cover you if you have to cancel your arrangements, or for any emergencies such as illness or injury that arise while you are away.
5. Changes You Make Before Travel
If you want to change the arrangements you have booked in any way, we will try to help you, although we cannot guarantee that we will always be able to do this as changes are subject to availability at the time and to our terms and conditions and those of the transport or accommodation providers’.
For any changes that can be made, we will charge the price that applies on the day the change is made. Remember any change to your departure date, airport, transport, destination, accommodation, or length of holiday has to apply to all members of your booking.
The lead name on the booking must give us notice to change. We will apply charges from the date we receive the instruction from you.
You are not permitted to change all the names on any booking and at least one of the passengers (over 18) on the original booking must remain, unless you are prevented from travelling for reasons beyond your control and not simply from a change of mind.
If you need to change any accommodation you have booked, we will do our best to help. Where permitted by our suppliers, changes to accommodation can usually be made for an amendment fee, although changes close to your arrival date may not be possible. Please note, in some cases we negotiate special offer rates with our accommodation providers, such rates may not allow changes to accommodation once booked – any such changes will incur up to 100% charges. Where this applies, you will be advised at the time of booking.
The majority of our flight, car hire, Eurostar and transfer providers do not typically allow changes to be made to tickets after bookings have been made. The tickets we sell are generally restrictive and our charges reflect the charges imposed by our suppliers.
Changes such as name changes (including initial changes), destination and date changes can be treated by such suppliers as a cancellation and rebooking, regardless of the period of notice given to us. If the supplier treats the change as a cancellation and rebooking we will pass on to you the cost imposed by the supplier, which could be up to 100% of the ticket price, in addition to any difference in price for the changed arrangements and, you must also pay an amount to cover our administration costs as detailed below in the Section “Our Charges”.
Also note that the transport provider may refuse to issue replacement tickets for lost or stolen tickets and new tickets may have to be purchased by you. The cost of the new ticket may be greater than the cost of the original ticket.
Our Charges In addition to any charges applied by the transport providers, we will also apply a maximum charge of £25 for each person on the booking and for each item you want to change to cover our costs of administering the change. Any booking discount you may have received at the time the original booking was made may be altered or reduced whenever changes are made.
6. Cancellation By You The lead name on the booking must give us notice to cancel. We will apply charges from the date we receive the instruction from you.
In order to cover our expected losses from the cancellation of any other booking there is a set scale of charges which must be paid by you if you or anyone traveling with you cancels. Note:
These cancellation charges apply to all bookings, except in circumstances where a booking includes items or services where our suppliers own cancellation charges exceed those shown above. In these circumstances any additional cancellation charges will be advised at the time of booking. Please ensure you are certain of the fees applicable to your booking by asking us before proceeding to book your arrangements
Cancellation of Optional Extras
When we refer to 'Optional Extras', we mean anything you choose to add to your booking that is additional to the inclusive transport and accommodation arrangements you book. For example, park tickets, event tickets, pre-bookable excursions or car hire. If you cancel any Optional Extras for which there is a cost, we will pass on any costs imposed by the provider of the service, in addition, we will charge up to £25 to cover our costs of administering the change. If you cancel any travel insurance you booked through us your premium will not be refunded, as cover under the policy will already have begun.
7. Changes Made By Us Before Travel From time to time we may have to change details of the Package you have booked. If any change will have a significant effect on your Package, we will tell you about it before your holiday, if
there is time. Changes we will tell you about include: